Working with payroll plans
The Payroll Planning portion of Axiom Planning allows you to manage the payroll budgeting or forecasting in the following areas:
- Salary
- Bonus
- FTE
- Transfers
- Terminations
These budgets are grouped together in a single location where you can perform payroll planning activities. Employees are aggregated by the administrator into plan files. A plan file may include employees from one or more department. The plan files are then grouped into a budget file group. The name of the budget file group usually refers to a specific planning year.
The Payroll Planning home page provides access to the budget plan files used in managing and editing payroll budgets. In addition, the page displays Key Performance Indicators (KPIs) to support payroll planning and payroll statistics for each department in your organization.
NOTE: Depending on the permissions associated with your user account, you may see one or more file groups. The KPIs displayed are summary indicators for the file groups you are allowed to see.
To access this page, click the Payroll Planning icon on the FI Home page.
This page contains the following elements:
|
A table of plan files, each associated with a department in your organization, with key planning indicators for each department for the plan year (see Managing payroll plan files). |
|
A drop-down list of file groups for which you have permissions to view or edit payroll plan files (see Managing file groups and plan files). |
|
A link enabling you to submit a payroll plan file for review (see Submitting a plan for review). |
|
A dashboard showing KPIs for the payroll plan for all file groups displayed (see Key Performance Indicators for payroll planning). |
TIP: Clicking the Financial Planning tab at the top of the page displays the Financial Planning home page. For more information, see Working with financial planning budgets.
To select a file group for payroll planning:
- Click the file group drop-down list, which displays the file group currently selected.
-
In the File Group Selection dialog, select a group from the Select File Group drop-down list.
Click to enlarge image
NOTE: If your user account has permissions to view or edit plan files for only one file group, the drop-down list displays only that group. Most user accounts have edit permissions for only one file group, but some user accounts have view permissions for more than one group.
-
Click OK.
TIP: To close the dialog without changing the file group selection, click Close.
Key Performance Indicators for payroll planning
The dashboard above the table of plan files displays the following KPIs for the selected file group for the currently displayed plan year.
TIP: For more information about KPIs, see About Key Performance Indicators.
| Indicator | Description |
|---|---|
| Employees (Headcount) | The number of employees in the group at the end of the plan year, as well as the average headcount during the year and the percentage of change from the previous year. |
| Total Expense |
The total of payroll expenses for the group for the plan year, as well as the average expense per employee and the percentage of change from the previous year. NOTE: These expenses include payroll taxes and commissions calculated separately. |
| Salaries | The total of salary expenses for the group for the plan year, as well as the average salary per employee and the percentage of change from the previous year. |
| Bonuses | The total of bonus expenses for the plan year, as well as the average bonus per employee and the percentage of change from the previous year. |
| Benefits | The total of benefit expenses for the plan year, as well as the average cost of benefits per employee and the percentage of change from the previous year. |
The Payroll Planning home page displays a list of the plan files included in the payroll file group or scenario. From this page, you can view data for the plan year indicated in the file group selected from the drop-down list.
| Column | Description |
|---|---|
| Plan Code | The numeric code that identifies each department for payroll planning purposes. |
| Description | The name of the department associated with the plan code. |
| EMPLOYEES (YEAR END) | |
| Headcount | The number of employees in the department at the end of the plan year. |
| New Employees | The number of employees added to the department during the plan year. |
| TOTALS ($) | |
| Total Expense | The sum of salaries, benefits, bonuses, and payroll taxes. |
| Salary Expense | The sum of all salaries for the department for the plan year. |
| Bonuses | The total of bonuses paid to employees in the department for the plan year, broken down by plan file. |
| Benefits | The total of benefits provided to employees in the department for the plan year, broken down by plan file. |
TIP: You can also edit the plan file for a department in the file group by clicking the notepad icon in the Plan Code column for that department. The system displays the plan file details for the selected department. For instructions on editing plan file details, see Updating department payroll plan files.
Submitting a payroll plan for review
When you are done updating the payroll plan files for a file group, you can submit the plan files for review.
To submit a payroll plan file for review:
-
On the main Financial Planning page, click Submit for Review.
Click to enlarge image
-
On the Payroll Process Management page, edit the information in the table as needed.
Click to enlarge image
For more information about the review process for plan files, see Submitting, reviewing, and approving budgets.
